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Best Remote Working Tools to Help Your Team Stay Connected

Best Remote Working Tools to Help Your Team Stay Connected

Do you need remote technology to help you and your team work from home? Find out which free remote working tools can help your team stay connected.

  • With the right technology, your remote workforce can hold virtual meetings, communicate via real-time messaging, collaborate on projects and share documents.
  • Many remote work tools have a free tier, which makes it convenient for small business teams to stay productive, accountable, and connected while on the go.
  • The paid versions may be better suited to your needs and goals.
  • In addition to enabling team members to work from home or anywhere with an Internet connection, remote working tools can improve communication, management and collaboration.– The coronavirus has changed the way people work around the world. Instead of working in an office every day, many employees now work from the living room, kitchen, or home office. Although remote work has become popular in recent years, the current climate has made it a necessity for much of the workforce. To facilitate this new working environment, many small businesses are diligently looking for free remote work tools. If the free options aren’t right for your business, the paid versions may be better suited to your needs and goals.

What are the different types of remote working tools?

There are numerous types of remote work tools that employees can use to work effectively from home. The four key types of remote work software to look for, according to Miranda Nicholson, vice president of human resources at Formstack, are communication, planning, project management, and file sharing.

What are the benefits of using remote working tools?

The point of using remote work tools is to give employees who are not in the office (and who may even be living across the country) the feeling that they are in the cubicle next to you. Remote working tools can keep your team connected no matter how far away they are. During these uncertain times, you can’t afford communication problems, stagnant progress, missed opportunities, or disappoint your customers.

As companies rethink their team environment and cultural strategy, now is a great time to reap the benefits of remote business tools, said Billy Boughey, founder and president of Elevate Experiences.

“There are many resources that employees can use at home for their work and to connect with employees so that productivity is not lost,” Boughey told Business News Daily. “Remote working tools can help employees stay on track, increase results and maximize production. Having the right mindset is the key to unlocking large remote workplaces and we also need to remember that you don’t need to be in person. to do something personal.

In addition to enabling team members to work wherever there is an Internet connection, remote working tools enable better communication, management and collaboration. When you have seamless connectivity and integrations within your remote workforce, you can quickly video call and message in real time, giving your team easy mutual access.

What are the best free and paid remote working tools?

The best free and paid remote work tools allow your team to stay productive, accountable and connected. These tools are vital for companies that are transitioning to remote working due to COVID-19 or other reasons. In addition to providing employees with the resources they need to be productive when they work outside the office, they’re free, which is crucial for small businesses that keep an eye on profits. Here are the best free tools for remote work along with paid options, categorized by software type.

Remote communication tools

These tools allow teams to stay connected via instant messaging, video conferencing and phone calls. [Business phone systems like Nextiva offer integrations of both via VoIP]. Email is important, but inboxes can make it difficult to manage and maintain conversations. The new communication platforms allow teams to easily follow threads and add others to the conversation. I break down barriers by ensuring that conversations are on topic and relevant.


Slack is an instant messaging platform that organizes conversations in shared channels, allowing companies to communicate with team members around the world.

Slack offers a free tier that small businesses can use for an unlimited time. Includes access to 10,000 of your team’s most recent messages, one-on-one and video calls between teammates, and up to 10 integrations with other apps like Google Drive and Office 365.

Slack’s paid option is recommended for small businesses that hold regular online meetings. Identity protection inclusions are available, along with full integration with Slack tools. A history of messages is also saved. Slack’s paid program keeps team meetings and communications secure with no time limits.


Zoom is a remote video conferencing service that can keep your team connected via video calls, conference rooms, and phone calls. The service offers online meetings, video webinars, cross-platform messaging, and file sharing no matter where you are.

Zoom’s basic plan is free and includes hosting for up to 100 attendees and unlimited one-to-one meetings. Groups of three or more can meet for up to 40 minutes at a time under this plan. The free basic plan also provides HD voice and video, full screen and gallery viewing, simultaneous screen sharing, and Chrome and Outlook plugins. It is compatible with Mac, Windows, Linux, iOS and Android operating systems.

Many remote workers are turning to the paid version of Zoom to support virtual communications. One major drawback of the free version of Zoom is the time limit. Many companies find it difficult to limit meeting times to less than 40 minutes. Unlimited meetings are allowed with the paid plan. The paid packages also support cloud storage of meetings and streaming on social media sites.

Microsoft Teams

Microsoft Teams is a communications hub for team collaboration in Office 365 that combines workplace chat, video conferencing, cloud storage, and application integration. Microsoft Teams is available as a free download until January 2021.

With the free version of Microsoft Teams, remote teams get unlimited chats, integrated individual group calls and audio, 10GB of team file storage, and 2GB of personal file storage per user. If your company is licensed for Office 365, you already have access to Microsoft Teams.


With Convene, you get additional support with your virtual meetings, such as interactive Q&A and polling options. You can host meetings lasting up to two or four hours a day, with rooms available for work groups. The highest level provides detailed analytics to help you gauge participant engagement.

Remote scheduling tools

Teams can use these tools to schedule meetings and share calendars. This gives employees the opportunity to see everyone’s availability and ensure regular checks. Many of these tools sync directly with your calendar and automatically send meeting reminders and invitations, reducing unnecessary email.

HubSpot Meetings

HubSpot Meetings allows you to sync your Google or Office 365 calendar with it, set your availability, and have your customers or employees schedule meetings with you. The tool provides form fields for the meeting page to store contact information. You can also email the meeting page as a link or embed it on a website. You can get started with HubSpot Meetings for free with an unlimited number of meetings.


Setmore is an appointment scheduling tool that organizes your calendar, customer lists, booking page, and staff profiles. This tool offers access to all your appointments from anywhere in the world, allowing your team and clients to reschedule directly from their inboxes to save time on phone calls.

Setmore’s free basic plan includes up to four staff logins and calendars, with alerts and push notifications. You can use the service to book appointments with customers online. The free basic plan also integrates with third-party apps and platforms, such as Facebook, Mailchimp, Zendesk, and Zapier.

10 to 8

The 10 to 8 appointment and scheduling schedule has become more popular as more workers work from home. A free version is available, but you’re limited to two staff logins and 100 appointments per month. Paid plans support two or more staff logins per month and 100, 300, 600 (or a custom number) of monthly appointments. The paid versions can also be customized with your company branding.

Remote project management tools

These allow teams to create and share multiple tasks and assignments from one place. This allows team members to easily collaborate on projects and managers to track project progress and completion.

Project management tools are typically cloud-based multi-tenant platforms with many features, including mobile apps for real-time status updates and real-time activity views to monitor multiple projects at the same time.

Base camp

Basecamp is a management tool that puts everything your team needs to get the job done in one place. Within each project, your team receives message boards, to-do lists, file storage, real-time group chats, and automated membership applications. Basecamp can also integrate with third-party desktop and mobile apps like TaskClone, Zapier, Project Buddy, and Zoho Flow.

Basecamp Personal is a free plan for individual projects and small teams. The plan, which includes 16GB of cloud storage, allows for three separate projects and up to 20 users.

Most users prefer Basecamp Business for their business needs. With this paid option, unlimited features and users are allowed. A lot of storage is also part of the paid plan – a must for keeping your workflow flowing. This also ensures that projects are saved for as long as access is needed.


Asana is a project and task management tool designed to help your team organize, track and manage their work, no matter where they are. Its automation capabilities reduce bottlenecks, simplify approvals, convert standard projects into custom templates, and save time to manually update project schedules when deadlines change.

Asana offers a free basic plan for up to 15 team members, includes calendar and list views, and lets you assign tasks and due dates. The free plan integrates with third-party apps like Jira Cloud, Adobe Creative Cloud, Gmail, and Slack.

Remote file-sharing and cloud storage tools

With these tools, teams can securely share and store files in the cloud, which can increase collaboration efforts. File sharing services make it incredibly easy to share interactive files. You can make changes, add comments and collaborate on content from anywhere in the world. [Read related article: Best Cloud Backup and Storage Solutions]


Dropbox is a file sharing service that provides cloud storage and file synchronization in a centralized workspace. It allows you to create, store and share content in the cloud from Google Docs, Sheets and Slides; Microsoft Office files; and Dropbox Paper.

Dropbox Basic is a free account with 2GB of storage. With it, you can access and share photos and documents from any device and easily backup and restore shared files. Dropbox Basic is compatible with Windows, Mac, iOS and Android operating systems.

Google Drive

Google Drive is a cloud storage service that allows you to store, sync, share and access files on any device. As a G Suite service, Google Drive integrates with other Google apps, including Google Forms, Drawings, Docs, Sheets, and Slides.

The Google Drive Personal Plan offers 15GB of free cloud storage. Google Drive, Gmail, and Google Photos all use your storage account, allowing you to store files, save email attachments, and back up photos or videos in a single workspace. Google Drive offers downloads for Windows, Mac, iOS, and Android. The free version of Google Drive tends to fill up quickly.

Time Tracking

Timesheet applications and software tools are a must for accountability among your company’s staff members. Time tracking apps are essential for project budget planning. The following are free and paid options for virtual time tracking.

Clockify (Free)

If you’re looking for an easy-to-use free tool, consider Clockify. The application has the particularity of supporting an unlimited number of users and unlimited projects. Features include hours tracked via virtual timers, preloaded timesheets, and categorizations by project. Users can also mark timesheets as billable or paid. Reporting capabilities can be customized with a visual breakdown available.

Toggl (Free and paid plans)

Toggl can sign up for free, with paid options that offer more advanced features like billable rates, time control, calendar integrations, and project templates. The program works as an application but is also supported as a browser extension. Toggl also works offline.

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