It can be difficult to improve your productivity. These simple tips can help you be more productive without a herculean effort.
- Create a clean, comfortable, decorative and distraction-free workspace.
- It can be useful to take short breaks, move, change places, listen to music, meditate and have lunch with colleagues.
- Create daily goals and to-do lists to efficiently prioritize and delegate your tasks.
- This article is aimed at anyone who wants to improve their productivity in the workplace.
mediaindonesia.net– Every business expert claims to have “productivity hacks” that can help you get more done in less time. Of course, there are some common sense tools you can implement to be more productive, such as taking short breaks, creating effective to-do lists, and resisting social media.
We’ve found some of the best strategies you can implement to be more productive, but it’s important not to see these tips as gimmicks. There is no trick to becoming more productive; there are only new habits we can put in place to try to be better and more efficient workers. By incorporating some of these habits, you are taking the right steps to become more productive.
If you’re looking to be more productive, consider implementing some of these productivity strategies.
1. Optimize your space.
Before you do anything else, take a few minutes at the beginning of each day to organize and tidy up your workspace. An uncluttered environment helps you think more clearly and produce better results, said Kristoph Matthews, chief engineer at NewtonX and founder of on-demand storage company Boxbee. By cleaning and organizing your space, you can greatly increase your productivity and limit the time you spend looking for items.
2. Add splashes of color or live plants.
Color can have a major effect on your mood and productivity during the day, said Jenny Gauld, interior designer for office furniture and accessories retailer Turnstone. Blue can convey a sense of calm and can help you focus, while red can be great for jobs that require precision and attention to detail. Plants can also help people focus: A study by the American Society for Horticultural Science found that workers who were exposed to plants in their workspace reported feeling less stressed and more productive.
3. Decorate your workspace.
In addition to adding some color and plants to your workspace, decorating your desk or cubicle with some personal knick-knacks can help you feel more relaxed, which can boost your productivity. Gauld suggested adding meaningful career memorabilia such as diplomas, awards, and other decorative items that help you feel valued and motivated.
4. Get out of the way of your most feared task.
Everyone has at least one task on their to-do list that is constantly being delayed because the thought of doing it seems horrible. That task is actually the one to complete first, according to Matthews. Instead of waiting until the last minute to finish it, take it off the plate as soon as possible. Your other tasks will seem less overwhelming by comparison, and you’ll stop stressing about that one task all day, making you more productive overall.
5. Prioritize and delegate your other activities.
You should focus on the most important tasks first, so think about everything you do and how basic or mundane everything is. If you can, put the low-priority items aside and make a plan to delegate or outsource them so you can spend more time on the things that add the most value to your role and company, advised Kathleen Kobel, business coach for productivity. and founder of Smart Business Mom.
6. Turn off email notifications.
Instead of reading every email as it arrives in your inbox, try turning off notifications and checking messages only at set intervals. Why? Constant email alerts popping up on your phone or desktop can disrupt your focus. It takes a person 64 seconds to recover from a lost email notification, according to Alex Moore, CEO of the Boomerang email productivity solution.
7. Identify your most productive working time.
People vary in terms of when they are most productive. For example, are you a morning person or a night owl? It is important to identify the times of the day when you feel most alert and alert, then dedicate those hours to your most important tasks. This is a particularly useful tactic if you work remotely and can set your own schedules.
If you can’t create a schedule based on your most productive working hours, consider organizing your priorities in your current schedule based on the times of your working day when you feel most alert. Their productivity peaks are generally in intervals of 90 to 120 minutes.
8. Take short breaks.
Whether it’s going for a walk, going to your favorite coffee shop, reading a magazine, or visiting a co-worker, taking short, non-work-related breaks can make a big difference in your performance. Your productivity decreases the more time you spend without interruption. Kobel explained that this is why people are recommended to work no more than 8-10 hours a day. At some point, he said, your body and mind can no longer produce.
9. Get moving.
Exercise isn’t just good for your body; it can also have a positive impact on job performance. Exercise has been shown to affect mental health and focus, said Sam McIntire, founder of Deskbright, an online learning platform dedicated to helping business owners and employees. A great way to feel more alert and more productive? Try going for a morning run or start your day with an exercise routine, McIntire suggested. It also doesn’t hurt to get some exercise during breaks.
10. Listen to the music.
Wearing headphones doesn’t always mean you’re antisocial. When you’re working, listening to your favorite songs can help you get into the zone and clear your to-do list, Gauld said. Be warned though: while music can help people get into flow states, it can also act as a distraction.
11. Change position.
Fortunately, hybrid and remote work arrangements have become a common benefit for many employees. If your employer allows it, take time out during the week to work in a different environment. Meghan Khaitan, founder of the MyBuckleMate safety belt device, said a change of scenery can go a long way in increasing productivity. Go to the library or a local park (weather permitting) or find a quiet spot filled with natural light. Khaitan said this can help spark new ideas or shed new light on an old problem. [Read related article: How to stay productive in a noisy office]
12. Write down your daily goals.
It’s not always easy to keep track of everything you need to do, so start each morning by writing down your goals for the day. When your focus is disrupted or you find yourself procrastinating, McIntire said, you can use the list to stay on track, McIntire said. He suggested writing your list on a Post-it note or something visible from your desk, and then coming back when you need a reminder of what you should be working on.
13. Stop trying to multitask.
Doing more than one thing at a time may seem like the best way to get all your tasks done, but it can hurt your productivity more than it helps. Multitasking just doesn’t work, and when you do, you end up wasting time, Kobel said.
14 Follow the two minute rule.
David Allen coined the two-minute rule in his bestseller Getting Things Done. If you see an activity or action that you know can be completed in two minutes or less, do it immediately. The principle is that completing the task immediately takes less time than completing it later.
If it’s going to take longer, plan it out and include it in your productivity system so you can tackle it when you’re ready.
15. Make a simple to-do list.
Making a to-do list is essential to staying productive. Different methods work for different people – some people use smartphone apps, others prefer to keep a handwritten journal. However you create and keep track of your to-do list, make sure it is concise, realistic and flexible. List only the tasks that can be done that day and don’t overload yourself with a long list, which can aggravate feelings of anxiety and fatigue.
“A to-do list is great because it’s about the past, the present, and the future,” said Mark Ellwood, productivity consultant and author of The Poetic Path to Getting More Done. “Think about your high priority activities … it doesn’t mean you do those activities first, it means you plan them first and then block your time accordingly.” Want to make sure your employees are productive while working from home? Read our reviews of the best employee monitoring software.
If you’re looking for a simple formula for managing your to-do lists, Ellwood recommends identifying priorities that impact long-term results. Break those priorities down into responsibilities that need to be completed today. Include additional requirements for the day, such as completing time sheets. Discard or delegate other tasks; you shouldn’t waste time with them.
According to Ellwood, it’s critical to think about what you want to accomplish in a month and then break those priorities down into small tasks that can be completed in a single day. For example, if you want to hire a new staff member by the end of the month, you can start the process today by posting a job listing. Breaking a big goal, like finding a new hire, into smaller tasks, like reviewing some resume or conducting an interview, makes it much more manageable and creates a sense of progress every day. That feeling of progress can help avoid those overwhelming moments, Ellwood said.
16. Take back control of your schedule.
Staying productive, clear-headed, and calm is really about being in control. Whether you are delegating tasks to others or setting time limits for the break, you are making room in your schedule to address the things you have found important.
Avoiding burnout and fatigue is essential for increasing productivity and memory retention. You can do this by simply influencing the direction of your day rather than resigning yourself to letting the direction of your day control your actions.
17. Get out of social media.
Social networks are part of our daily life. However, you need to have the discipline not to spend much of the day watching what your friends thought about the last movie or what they had dinner last night. Many companies prohibit employees from accessing social networks when they are at work, as it is a waste of productivity. If you’re allowed to use social media at work, use it as a break for a few minutes, because if it becomes a regular habit, it can easily take over your day and impact the work you need to get done.
18 Eat healthy.
What you put into your body matters. If you fill up on junk food, you can get it over with at 4pm. depression. To avoid feeling sluggish, prioritize healthy eating and nutritious snacks. Nobody works well on an empty stomach, but that means afternoon snacks are an opportunity to give you a good boost of clean energy.
19. Have lunch with your colleagues.
While you may want to skip lunch to eat a salad at your desk while you work, research shows increased productivity and employee morale when employees eat together. Eating with your coworkers can help you build social relationships, bond with your team, and grow your network. Plus, it forces you to take a much-needed break to relax and unwind from work.
20. Practice presence and meditation.
Multitasking, social media use, and other distractions can keep you from accomplishing what you need in a reasonable amount of time. Stay focused and committed to your current task to get things done more effectively. One way to make it easier is to meditate every day. This gives you time and space to focus on a task, breathe, and this energy can be carried throughout the rest of the day.