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The 7 Best Small Business Accounting Apps

The 7 Best Small Business Accounting Apps

Small business owners need mobile accounting apps that make it easy to track business activity when out of the office. Find the best accounting app for your business needs.

  • Accounting is important in a small business. While desktop software options may offer more functionality, accounting applications offer accessibility and convenience.
  • Features vary by app, and Android and iOS versions may differ.
  • You can choose applications that offer basic or sophisticated functionality.
  • This article is aimed at small business owners looking for accounting apps to help them run their business.– While accounting apps lack the full functionality of desktop software and web apps, the convenience and accessibility they offer make them valuable resources for busy business owners. The apps help you stay up to date on your business and perform basic accounting tasks when you are away from the office.

Features vary from app to app, and Android and iOS versions sometimes differ. Some mobile accounting apps are primarily for capturing expense report receipts, while others allow you to view reports, create and send invoices, and reconcile transactions.

Here are our top seven picks for the best small business accounting apps. Most are add-on apps included as part of a paid subscription to accounting software, but there are standalone options as well.

1. QuickBooks

QuickBooks accounting software is one of the most popular accounting applications for small businesses. It’s a companion app to QuickBooks Online, available for a 30-day free trial and costs $ 20 per month for the basic version. You can download the app for free after signing up for a QuickBooks Online plan.

QuickBooks app features

A clean interface and convenient functionality make QuickBooks Online and the Billing & Expenses app the perfect solution for business owners who want comprehensive accounting on any device. The software subscription is packed with features, most of which you can use in the mobile app.

Basic features include the ability to manage expenses by taking photos of receipts. You can also use the app to generate invoices, add and find customer contact information, view reports, track invoices, and reconcile transactions. [Read related article: Which QuickBooks Version is Right for Your Business?]

If you’re an independent contractor, the QuickBooks Self-Employed: Mile Tracker and Taxes app is a good alternative. This is the companion app for the freelance version of QuickBooks Online. The app can be used for free after paying $ 10 per month for the accounting software subscription.

The self-employed app has many of the same features as the accounting app, such as expense tracking and image capture of receipts, but it also includes a GPS mileage tracker and a tax return wizard that integrates with TurboTax.

QuickBooks app pricing

  • Simple Start: $25 per month
  • Essentials: $50 per month
  • Plus: $80 per month
  • Advanced: $180 per month

QuickBooks app platforms

The app is available on iOS and Android devices.

2. Xero

Xero’s cloud-based accounting software compares to QuickBooks in many ways, for a lower price. It has a number of advanced accounting features and is a great option for medium to large businesses. However, the app itself seems to have more problems than QuickBooks, and users often complain about bugs.

Xero app functionality

One of the biggest benefits of using Xero is that the app allows unlimited users at all subscription levels. This is a major benefit for larger companies, as the additional cost per user pays off rapidly. And you can control the level of employee access to your Xero account.

You can also use the app to create and send invoices, reconcile bank transactions, and view available invoices. It also allows you to capture receipts and attach those receipts to an expense.

Xero app pricing

  • Early: $12 per month
  • Growing: $34 per month
  • Established: $65 per month

Xero app platforms

The app is available for iOS and Android devices, though Android users seem to have a better experience overall.

3. Sage Accounting

Sage doesn’t have the same name recognition as some of the other apps on this list, but it’s a good option and its functionality is consistent across the software and mobile app.

One of the biggest advantages of Sage is the company’s strong customer support. You can contact customer support by phone, chat or email. The company also provides a knowledge base with articles, product documentation, and news on recent software updates.

Sage Accounting app functionality

One of the most unique features Sage offers on its mobile app is a chat feature that allows you to send text messages to manage your transactions. That chat feature can help you track your receipts, log recent payments, and check your current balance.

The mobile app also allows you to reconcile bank transactions and create and send invoices. Once your invoices are sent, you can monitor your payment status from the app and track payment delays.

Sage Accounting app pricing

  • Sage Accounting Start: $10 per month
  • Sage Accounting: $25 per month

Sage Accounting app platforms

The app is available on iOS and Android devices.

4. Zoho Books

While not as popular as the QuickBooks app, this companion app from Zoho Books is a great option for small business owners who want a feature-rich accounting app. It has been downloaded over 100,000 times and has nearly 3,500 user reviews on Google Play, most of which rate the app very positively.

The Zoho Books accounting app can be downloaded and used for free alongside Zoho Books accounting software, which has a 14-day free trial and then a monthly subscription starting at $ 9 per month for the basic plan. [Read Related Article: Find the Best Billing App for Your Small Business]

Zoho Books app functionality

Both the software and the app have a minimalist interface that makes it easy to find the features you need. The app shares many features with the software and allows you to set up notifications on your phone that instantly update you with customer activities, such as viewing or paying bills.

The dashboard shows you an overview of your account. From there, you can create and submit quotes and invoices, record and classify expenses and invoices, submit purchase orders, track billable time, and download and print reports.

Zoho Books app pricing

  • Free: Free for businesses with less than $50,000 in annual revenue
  • Standard: $15 per month
  • Professional: $40 per month
  • Premium: $60 per month

Zoho Books app platforms

The app is available for iOS and Android devices.

5. Fresh books

Freelancers and service-based small businesses that do a lot of invoicing will love the FreshBooks Invoice + Accounting app. This companion app to FreshBooks accounting software has been downloaded over 100,000 times and has a high average rating from nearly 1,000 user reviews.

The app can be downloaded and used for free alongside FreshBooks accounting software, which has a 30-day free trial followed by a subscription fee that starts at $ 15 per month.

FreshBooks App Features

Like the software, the app is easy to use and allows you to track billable time, take receipt photos and record expenses, create and send invoices, check invoice status, accept payments online, and review payment records. A noteworthy feature is the ability to chat with customers via the app and review chat history.

FreshBooks app pricing

  • Lite: $15 per month
  • Plus: $25 per month
  • Premium: $50 per month
  • Select: Custom pricing

FreshBooks app platforms

The app is available for iOS and Android device

6. Book Keeper

While not as widely used or robust as QuickBooks, Book Keeper’s accounting app has over half a million users and ranks high among accounting apps.

The Book Keeper app for accounting, GST, billing and inventory features a simple and straightforward design and out-of-the-box usability. The app is free to download and use for 30 days, so it costs $ 70 per year plus $ 20 for each device you add to your account.

Book Keeper app functionality

Many users who left positive feedback mentioned trying other accounting apps and being overwhelmed by the number of features and busy interface. If you’re looking for a basic accounting and billing app that’s easy to use and feature-rich, Book Keeper Accounting + Invoice is a solid solution.

One of the most impressive features of the app is inventory management. It tracks inventory, supports multiple warehouses, generates barcodes and lets you scan them with your phone’s camera. The app syncs your data across all your work devices via Dropbox.

The downside to this app is that the video tutorials are not in English and there is no US phone number for customer support. You will need to contact the company via email, live chat, or iMessage if you have any questions or issues with the app.

Book Keeper app pricing

  • Lite: $10 per month
  • Pro: $16 per month

Book Keeper app platforms

The app is available for iOS and Android devices. However, if you choose the Lite plan, it will only work on one Android device.

7. Wave

Wave offers a free small business billing app to help you keep track of your income. It’s free to download and use, as is Wave’s full accounting software.

The only costs are the 2.9% credit card payment transaction fee plus 30 cents per transaction and the 1% ACH transaction fee (or a minimum of $ 1). If you use the company’s optional payroll services, there are also monthly fees.

Wave app features

Invoice by Wave allows you to create, customize and send invoices to customers. You can track the status of your invoices and see when they have been read, paid or overdue. You will also receive notifications about these customer activities.

You can also send payment reminders and receipts. Invoices and receipts are recorded and supported in your Wave account.

Wave app pricing

Accounting software is always free, although you will have to pay for additional features like payroll.

Wave app platforms

The app is available for iOS and Android devices.

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